Introduction

Yoda is a data management solution for all kinds of digital source files including (but not limited to) text files, videos, photos, spreadsheets, code files (.r, .py, .m, .c, etc), STATA files, datasheets, etc. These types of source files are called research data. Researchers at UU have the option to use Yoda as a data management solution to store, manage, share, work with, collaborate on, archive, and publish research data. Yoda is also suitable for (privacy) sensitive data. If you have critical data, please contact datateam.geo@uu.nl for more information.

This document will guide you to access Yoda and how to configure and interact with YoDa via the three mentioned ways. Also, we will explain the data workflow and help to know what to do at different phases of the data life cycle.

Getting access to YoDa

To use Yoda, a research-group needs to be created for you. The research-group is the main folder in which you can store and work with your data and create sub-folders in there to organize your data. To have your research-group, you need to submit a request to the YoDa data manager of the Faculty of Geosciences; Maisam M. Dadkan / Vincent Brunst (you can find contact details above). In the request you need to include the following information:

• An abbreviated name of the research project in which the data has been produced or a brief name of the dataset you like to store. All research-groups in YoDa are named research-{name}; e.g., research-circomod, research-utrechtse-heuvelrug, research-esl.
• The names and e-mail addresses of the collaborators (within or without UU) who need to have access to the folder. Please also indicate if they need only read access or also read/write access.
• An estimate of the total data size you are expecting to upload in GB or TB.

With this information, the YoDa data manager will create a new YoDa research-group, initially in the YoDa category belonging to the department you are associated with. When you expect to upload a lot of data, you will be asked if a separate category belonging to your research project can be created, so that the costs of data storage can be charged to this project. When the research-group is created, all the mentioned users by using their e-mail addresses will be added to it.

Employees and students of the UU can directly access the research-group, by logging in to the YoDa web portal with their UU e-mail address (username), Solis password (password), and multifactor authentication code. External users (from other institutes) will receive an e-mail from the YoDa system first to set their (self-chosen) password. After that, they can log in to the YoDa web portal with the e-mail address (username) and the password.