The Geo Data Team is hosting another round of workshops on different topics in data management and privacy during Summer 2023!

Most workshops do not require registering, just show up at the scheduled time. For the Getting Started with Git and GitHub  workshops, we require registration due to the interactive nature of the session.

The workshops’ materials will be posted on Zenodo, check back to this website to find links to the Zenodo repositories after the workshops.

Find the agenda and description of workshops below, an ICS calendar can be found at the following link so you can see all the events in your calendar.

Summer 2023 Data Team Workshops Calendar

Note: Each workshop has two time slots that cover the same topics. Therefore, for each workshop, please choose the time slot that suits you the best.

File Organization (1 hour)

Creating file and folder organization structures can help groups of researchers collaborate and keep track of the data they use in a project. Using a good structure cannot only help researchers know how to name their files, where to place them, but also their colleagues to navigate to a project folder and find what data exists, and what still needs to be created. In this workshop the Data Team will demonstrate how to create a proper folder structure that can be easily shared within a research group, as well as good file naming tips to know the content of a file from the file name.

May 15, 11u VMA 1.13​ | Add to Calendar

June 12, 11u VMA 1.15​ | Add to Calendar

Writing a README (1 hour)

A Readme file is a simple documentation file that can be included with data packages, and it is a way to convey information to yourself and others about your data packages. Documenting your data packages can help you remember where you have placed data, how you structured data, which can be helpful when revisiting data after a vacation or a few years. Also, README files help others to understand and use your data/code. In this workshop, you’ll learn where to find the UU Geosciences faculty README template, how to edit, and what information to put in README files.

May 22, 10u VMA 1.04 | Add to Calendar

June 12, 14u VMA 1.04 | Add to Calendar

Managing Research Data in Microsoft Teams, SharePoint, and OneDrive (1 hour)

UU researchers have access to Microsoft software and cloud storage such as Teams, SharePoint, and OneDrive. In this workshop you will learn how to create and manage Teams, add tools for planning, calendars, wikis, notebooks to the team, and store and manage data within the Teams environment and associated SharePoint. You will also learn about managing and sharing data with OneDrive.

May 16, 11u VMA 1.04​ | Add to Calendar

June 13, 15u VMA 1.04​ | Add to Calendar

Metadata in Practice (1 hour)

Metadata is all about giving information about data, code, or any digital object. Metadata can help you and others to interpret data better. Metadata can be provided in different forms but for practical purposes, the metadata needs to be readable by humans and machines. In this workshop, we introduce different types of metadata and give you guidelines for choosing the best metadata schema for your dataset/codes.

May 16, 13u VMA 1.10​ | Add to Calendar

June 13, 11u VMA 1.15​ | Add to Calendar

Sharing Data within UU and Outside (1 hour)

Collecting and generating data is one thing, but to make data ready for sharing with collaborators from UU and external institutes, asks for different preparations. There are different platforms available to choose from, in addition it is important to provide the data in a suitable way and format with sufficient documentation. In this workshop the different platforms for sharing data will be treated, also considering the type of data to be shared, user-friendliness of the platform and possibilities in granting access to the data. This allows you to determine which method and platform to share your research data will suit you best.

May 15, 15u VMA 1.15​ | Add to Calendar

June 15, 10u VMA 1.04 | Add to Calendar

Getting Started with Git and GitHub (1.5-2 hours)

This workshop has a maximum of 5 attendees per date, please fill out the form next to the date to register. If registration is full and you have a group of users who would like to learn Git and GitHub, send an email to datateam.geo@uu.nl to schedule a special session.

Git is a code versioning and collaboration system to help developers track changes in code as it grows, and allows multiple people to collaborate and build the same code, GitHub is an online platform for widely sharing Git projects. ts. In this workshop, you will learn the basics of Git and GitHub, and how to get started tracking and versioning your code. Class is limited to 5 people at a time, and will get hands on with Git and GitHub through the GitHub Desktop application.

May 24, 10u VMA 1.15​ | Add to Calendar | Workshop Registration

June 15, 14u VMA 0.02 | Add to Calendar | Workshop Registration

Data Publication and Archiving (1 hour)

After all data processing steps have taken place, you can categorize your data in roughly three groups; data you like to publish, data you like to preserve / archive and data that you do not need any longer. Data is the first two groups need some preparations to be suitable for long-term preserving and making publicly accessible. In this workshop you will learn how to select your research data for either publishing or archiving, how to prepare your data and when to start doing so. In addition, several low-threshold platforms for publishing and archiving will be showcased to demonstrate how they can help you do this.

May 22, 13u VMA 1.15​ | Add to Calendar

June 19, 11u VMA 1.15 |​ Add to Calendar

Managing Research Data in YoDa (1 hour)

YoDa is the standard and reliable data repository provided by UU. It helps you manage your data from earlier stages till publishing. To use that efficiently, one needs to have some basic practical knowledge about that. In this workshop, we give you hands-on experience on how to access YoDa, upload data, share data, and publish data on YoDa.

May 25, 11u VMA 1.04​ | Add to Calendar

June 22, 14u VMA 0.02​ | Add to Calendar

Getting Started with Jupyter Notebooks (1 hour)

Jupyter Notebook is an open-source web application that allows users to create and share documents that contain live code, equations, visualizations, and narrative text. It supports various programming languages, including Python, R, Julia, and others. Jupyter Notebook provides an interactive environment for data analysis, exploration, and visualization, making it a popular tool among data scientists, researchers, and educators. It also allows users to document and share their work with others, making it a powerful collaboration tool.

In this workshop, we introduce the basics of using Jupyter Notebook for data analysis, exploration, and visualization. The workshop typically covers topics such as creating and running code cells, using Markdown to format text, working with data files, and creating visualizations. We will show you how to leverage the interactive environment of Jupyter Notebook to quickly iterate on your code and explore your data.

May 25, 13u VMA 1.13 ​| Add to Calendar

June 19, 13u VMA 1.15​ | Add to Calendar

Make your project privacy compliant (2 hours)

Using personal data in the age of the GDPR is a tough challenge. This workshop will show you how to organize the handling of personal data of your project. Whether you are a seasoned researcher or just starting your PhD, running a multinational research project or a single survey, starting a webpage, organizing a conference or running a newsletter, it is important to learn how to shape your data processing to comply with the GDPR.

In this workshop we aim to demonstrate a solution for organizing personal data with full GDPR compliance using the “Privacy Scan”. The Privacy Scan is a tool developed to facilitate evaluating and documenting a project’s GDPR compliance. The privacy scan is based around four core components which must be applied for all activities: have a clear and legitimate purpose, design a safe data processing, inform and provide adequate control to the people behind the processed data, and document your compliance using the privacy scan format.

May 17, 10u VMA 1.15 | Add to Calendar

June 20, 9.30 VMA 0.02 | Add to Calendar

Note: Please inform about your participation in the workshop, by sending a confirmation email to privacy-geo@uu.nl